01
Connect the project form
Use a VAILEAD link, website button, or embedded form with the contractor’s branding and questions.
Lead intake built for contractors
Turn website inquiries into projects worth calling back.
The homeowner tells you what they need. VAILEAD organizes it. You know what you’re walking into before you call or show up.
Your company’s brandingYour questionsEverything organized together
Northstar Demo Builders · Fictional example
Kitchen remodel · Twin Cities
Working budget
$75k–$100k
Timeline
3–6 months
Project size
Large kitchen
Layout
Possibly changing
Project summary
Homeowner wants new cabinets, quartz counters, appliance replacement, and may open the wall to the dining room. Photos and measurements included.
Call
Text
Email
One connected flow
Less chasing. Better first conversations.
VAILEAD sits between a contractor’s website and the first sales call. Homeowners get a clear, professional experience; contractors get useful information they can act on.
02
The homeowner explains the job
They share the project type, location, timeline, budget, scope details, and any useful files.
03
The contractor receives an organized request
The inbox organizes the request, highlights missing information, and keeps contact actions in one place.
04
The team follows the project through
Update the status, schedule follow-up, prepare the quote, and record whether the project was won.
See the complete setup and lead flowOpen this for the detailed version, from company setup through a completed project.
1 · Homeowner
Describe the project once
The homeowner answers service-specific questions, adds photos or files, and receives a preliminary planning range when the contractor has enabled one.
2 · Intent
Research without creating junk leads
Someone who is only researching can save the estimate and return later without alerting the contractor. If they want contact while comparing options, they can explicitly request it.
3 · Contractor
Contact requests reach the inbox
When a homeowner asks to move forward or requests contact, VAILEAD organizes their submitted project details, files, and planning information for contractor review.
Better project requests
Ask the right questions for the trade, collect photos and plans, and stop starting every call from zero.
Alerts for new requests
Send the contractor a project alert and the homeowner a branded submission confirmation.
A simple phone-first inbox
Call, text, email, update status, and schedule follow-up without digging through a complicated system.
Built around each company
Customize branding, questions, planning ranges, service area, team access, and the scheduling path for every service.
What VAILEAD handles along the way
Creates a separate private company account
Loads trade-specific starter questions
Applies company colors, logo, and service area
Provides the website link and installation options
Keeps the current scheduler or collects appointment requests
Sends branded submission confirmations
Keeps leads, files, users, and settings separated
Tracks follow-ups, estimates, and outcomes
Lets the contractor adjust questions and planning ranges
Made for more than one trade
One system, shaped around each contractor.
Remodelers, roofers, siding and exterior companies, window and door contractors, HVAC companies, plumbers, electricians, and other home-service businesses can each have their own questions, branding, users, and private lead data.
Separate company accounts and lead data
Owner-controlled team access
Custom questions, choices, and required fields
Per-service appointment and scheduling options
Branded homeowner forms and confirmations
Remodeling & building
Kitchens, baths, basements, additions, decks, new homes
Everything in one place
Project details, photos, contact info, estimates, and next steps stay organized together
Founding contractor access
Start free. Keep the founding rate if VAILEAD works for your company.
We are opening VAILEAD to a small group of early contractors first. Use it with real homeowner requests for 30 days at no cost, then decide whether it deserves a place in your workflow.
Founding Standard
Everything you need to start using VAILEAD.
Built for contractors who want better homeowner intake, clearer project information, and a simpler way to manage new opportunities.
$150/month
after 30 days free
What VAILEAD gives you
Branded homeowner project intake
Trade- and service-specific questions
Photos, files, and project details in one place
Preliminary planning ranges and quote workflow
Lead follow-up and homeowner communication
Appointment requests or your existing scheduling link
Why join as a founding contractor
Your first 30 days are completely free
No payment is collected during signup
Your $150/month founding rate stays with your active account
Your real-world feedback helps shape how VAILEAD develops
You get new VAILEAD improvements as they roll out
Start my free month
No long-term contract during the founding rollout.
For contractors
Bring your company into VAILEAD.
Share the information you already have, verify your email, and VAILEAD will create the draft company account with the correct trade questions and pricing structure. If something is missing, finish it later or request a setup meeting.
Have everything ready? Complete the setup yourself, preview the form, and receive the website installation package.
Need help? Enter what you know and choose a preferred time to work through the remaining details.
No charge or contract is created during the early setup and review process.